2. This is the privacy policy of Terminal Industry Committee 4.0 (TIC4.0), with registered offices at Avenue des Arts 3-5, 1210 Saint-Josse-ten-Noode (Brussels) with VAT no. BE0741.702.580.
  3. 0 is an open association, welcoming all terminal operators, port solution providers and other interested parties, committed to advance in digitalization, to favour the development of Internet of Things, Artificial Intelligence and further technological innovations for the whole port sector, without restricting in any way the freedom of action of each individual participant.
  4. TIC4.0 acts as the controller of your personal data that it obtains when you provide your personal data or when you provide personal data regarding other data subjects on your behalf (e.g. through participation in an event, registration for receiving a newsletter, via e-mail or personal contact) (“Personal Data”).
  5. This privacy policy will be provided to you physically or by electronic means and can be consulted at any time on the website of TIC4.0 under the section ‘Privacy policy’.
  6. With this privacy policy, TIC4.0 informs each data subject of whom Personal Data is processed. This privacy policy can be modified at any time by TIC4.0. Consult it therefore regularly. The modified privacy policy will be published on the website. It will come into force 14 days after the date of publication on the website. This date will be mentioned at the bottom of the privacy policy. Until then the old privacy policy will stay in force and can be consulted on the website.




  2. This privacy policy is subject to, amongst others, the following privacy legislation:
    • The Belgian Data Protection Act of 8 December 1992 on the protection of privacy with regard to the processing of Personal Data;
    • Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation);
    • All other applicable legislation regarding the protection of privacy and the processing of personal data.

TIC4.0 processes Personal Data in accordance with the Privacy Legislation and this privacy policy, in order to:

    • Execute its activities, as described in article 1.2 (including entering into and executing contracts for this);
    • Ensuring the optimal functioning of the website;
    • Create a client and supplier file and to obtain more information hereof;
    • Market research;
    • Help improve its products and services;
    • Provide direct marketing regarding its activities such as promotions, updates, specific campaigns and services, newsletters, info brochures, e-mails, invitations to events, marketing material and other information that may be useful to you;
    • Better understand your needs and preferences in order to adjust its services hereto;
    • An automated profiling based on the Personal Data on its website, which analyses the surfing behaviour, professional preferences and interests of the data subject. Based on this, TIC4.0 can create common users profiles, which it can link to the Personal Data in regards to sending out specific mailings, personalised advertisements or to offer a specific content on its website. This technique will only be used for direct marketing purposes and will be conducted by means of specific tracking cookies of third parties that will be used on the TIC4.0 website. More information about this can be found in its cookie policy;
    • The transfer to sub-contractors and contract parties of TIC4.0 for the execution of the aforementioned points;
    • Comply with applicable regulations.




TIC4.0 has the following legal grounds for the processing of Personal Data

    • The contract you have entered into with TIC4.0;
    • The free, specific, informed and unambiguous consent, from you or provided through you on behalf of the other data subject concerned to TIC4.0, its partners (e.g. subcontractors or contracting parties) to process Personal Data. Such consent can be given by any means, such as but not limited to letter, e-mail, online or offline consent form, a membership, or orally;
    • A legal obligation; and/or;
    • A legitimate interest of TIC4.0.

By signing up for (i) an event or (ii) a newsletter or other forms of direct marketing, or by accepting this privacy policy at a different time, either offline or online, you confirm that you:

    • Fully, consciously and with full knowledge accept this privacy policy without reservation; and/or
    • Give your explicit, unambiguous and active consent to TIC4.0 to use, collect and process your Personal Data, or have such done, in accordance with this privacy policy and the Privacy Legislation.

This privacy policy does not necessarily apply to services, activities or products of third parties (including websites or applications where to TIC4.0 refers via (even permitted) hyperlinks on its website) whereto could be referred and on which another privacy policy can be applicable.


TIC4.0 can request, collect and process all Personal Data that:

    • Can be useful for the Purpose, such as (first, middle, last) name, date of birth, gender, address, e-mail address, phone number, language preference, profession, professional interests and preferences, device data, log file data such as the IP address, browser and operating system, the external website that referred you, your surfing behaviour, including the pages you visit on the website and the date and time you visited the pages, other information provided to TIC4.0, and cookies.
    • Is gathered during or in the light of one of TIC4.0 activities.






TIC4.0 can make use of visual material (such as photographs, videos, etc.) of persons in the context of its activities. You are aware that images of you or of the persons whose Personal Data you have provided can be taken at TIC4.0 or at the events organised by it, such as workshops, seminars, on-site, etc.

TIC4.0 may use the visual material referred in the context of the activities referred:

    • Use for internal purposes (and sharing this via internal communication systems such as e-mail) and storing this on a server accessible to TIC4.0 (either that of TIC4.0 or of its ICT provider);
    • Use for external purposes such as sharing (e.g. via e-mail or on social media) for promotional purposes, direct marketing purposes, reporting to customers, publishing on the TIC4.0 website, use in presentations, social media, or communicated to third parties.
  2. TIC4.0 can rely on subcontractors or partners to perform certain processing activities (e.g. hosting the website, other ICT purposes, etc.). TIC4.0 enters into processing agreements with those third parties that can have access to your Personal Data.
  3. TIC4.0 guarantees that it does not transfer Personal Data to other third parties, unless:
    • There is a legal obligation to transfer Personal Data;
    • TIC4.0 has a legitimate interest to do so.
  1. Third parties to whom TIC4.0 may, or is obliged to, transfer Personal Data on the basis of the above categories can be located within or outside the European Union. The Personal Data may thus be transferred to companies or authorities of non-EU countries. TIC4.0 cannot be held responsible regarding the transfer of Personal Data and cannot be liable for the further processing of the Personal Data by such third parties, other than TIC4.0 processors.
  3. You guarantee that you are entitled (on behalf of the data subject concerned) to pass on his/her Personal Data to TIC4.0, e.g. from you, your employees, consultants, partners, etc. You hereby warrant, as far as necessary, to have obtained the necessary consents for the abovementioned transfer and you shall indemnify and hold TIC4.0 harmless for any claim in this respect.
  4. With accepting this privacy policy, you guarantee that the Personal Data you have provided to TIC4.0 are complete and correct.

You are aware that any violation of this provision will be considered a serious breach.

  1. TERM

TIC4.0 stores and uses the Personal Data for as long as necessary to achieve the Purpose and minimum during the term as provided for in the applicable legislation, and in any event at least 5 years after the end of the agreement. When the Purpose is accomplished, it will erase the Personal Data.

  2. The Privacy Legislation provides the data subjects with a number of rights regarding their Personal Data. Everybody has the right, free of charge:
    • To have access to and receive a copy of his/her Personal Data;
    • To have his/her Personal Data corrected in case of errors;
    • To have his/her Personal Data erased in case:
      • Personal Data are no longer necessary to achieve the Purpose;
      • He/she withdraws his/her consent and there is no other legal ground for the processing of Personal Data;
      • He/she objects to the processing his/her Personal Data and there is no other legal ground for the processing of his/her Personal Data;
      • His/her Personal Data have been unlawfully processed;
      • There is a legal obligation to erase his/her Personal Data;
    • To have the processing of his/her Personal Data restricted;
    • To request that his/her Personal Data are transferred to a third party;
    • To object against the processing of his/her Personal Data, in particular in relation to direct marketing. You can at any time, free of charge object against the processing of your Personal Data for direct marketing purposes. This means amongst others that you can subscribe from newsletters, commercial or promotional mailings or personalized ads and that TIC4.0 can no longer send these to you.
    • To withdraw his/her consent pursuant to which TIC4.0 is allowed to process Personal Data, after the agreement with you has come to an end;
  • To file a complaint with the Data protection agency in case you are of the opinion that the processing of its Personal Data is contrary to the Privacy Legislation.
  1. In case you want to exercise the above rights, you can send a written, dated and signed request with proof of identity (front of identity card), by ordinary mail to TIC4.0, Avenue des Arts 3-5, 1210 Saint-Josse-ten-Noode (Brussels) or by e-mail to info@tic40.org.
  1. Please note that the Privacy legislation may impose conditions on exercising any of the above rights.



  1. The Personal Data are stored by TIC4.0 or, if applicable, by its ICT provider, located in the EU.
  2. TIC4.0 commits to take (or have) all reasonable measures (taken) to its best ability to safeguard the protection of the Personal Data through technical safety measures and an appropriate safety policy from destruction, modification or unauthorised processing.
  3. You acknowledge and accept that the transfer and storage of Personal Data is never without risk and consequently, TIC4.0 cannot be held liable for the damages that you may suffer as a result of the unlawful use of your Personal Data by third parties, other than TIC4.0.
  4. If you are aware of any data leakage, you must immediately inform TIC4.0 hereof by e-mail at info@tic40.org.

TIC4.0 can solely be held liable for damages which directly result from the processing of Personal Data due to a fault or negligence of TIC4.0. In any event, TIC4.0 cannot be held liable: (i) in circumstances of force majeure, (ii) for any indirect or consequential damage, and/or (iii) for damages that result from errors, faults or negligence by you or third parties, other than TIC4.0 processors.

If any provision in this privacy policy is deemed to be illegal or unenforceable, such provision shall be amended insofar as necessary to make this provision lawful or enforceable, while retaining the original meaning of the provision as much as possible.

Where possible, the provisions of this privacy policy shall be interpreted in such a manner that they are valid and enforceable under applicable law. If, however, one or more provisions of this privacy policy are found to be invalid, illegal or unenforceable in whole or in part, the remainder of that provision and this privacy policy shall remain in full force and effect as if such invalid, illegal or unenforceable provision had never been contained herein.